Overview
NMFS receives many different types of inspections from multiple national clients. Each inspection type has its own purpose, photo requirements, and rules you must follow. Understanding the inspection type helps you know exactly what to look for and what must be documented.
Common Inspection Types
• Occupancy Check (OC)
Determines whether the property is occupied or vacant.
Look for signs of life: vehicles, lights, packages, utilities, movement, etc.
• First Time Vacancy (FTV)
Confirms that a property has become vacant for the first time.
Requires additional posting, forms, and specific photos.
• Property Condition Report (PCR)
A detailed exterior condition assessment.
Document damages, hazards, or maintenance issues.
• Insurance Loss / Loss Draft (IL)
Appointment-based inspection.
You must call the homeowner, set an appointment, and verify that repairs have been completed according to the insurance scope of work.
• Sale Date / Bankruptcy / Legal Status Checks
Your job is to photograph the exterior only.
No contact, no entering property lines, and no walking the property unless instructed.
• Denial / No Access Inspections
Used when you cannot reach the property safely, access is blocked, or conditions prevent inspection.
You must explain the reason clearly.
Important Differences Between Inspection Types
Occupancy vs. Vacancy
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Occupancy: look for proof of someone living there.
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Vacancy: show proof the property is empty.
Insurance Loss vs. Standard Inspections
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Insurance Loss requires homeowner scheduling through the Events tab.
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Standard inspections require only the ECD.
Exterior-Only vs. Full Perimeter
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Some inspections allow you to walk the property.
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Some require you to remain on the sidewalk or right-of-way.
Always follow the instruction sheet.
How to Identify the Inspection Type
You can identify the inspection type in:
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The work order’s Work Code
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The Instructions section
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The Client Requirements
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The InspectorADE listing, usually under “Type” or “Work Type”
Never assume. Always verify.
What You Must Do for Every Type
Regardless of inspection type, you must:
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Read the full instructions
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Know the photo requirements
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Follow safety guidelines
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Upload immediately
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Use the correct labels
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Document anything unusual
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Provide accurate comments when necessary
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Set the correct ECD when required
Summary
Each inspection type serves a specific purpose and carries unique requirements. Knowing what type of inspection you are performing ensures you take the correct photos, follow the proper steps, and avoid follow-up requests or chargebacks.